When writing formally, you should avoid using shortened verb forms (contractions) and common, informal vocabulary.
Key Elements to Avoid in Formal Writing
To maintain the precise and professional tone characteristic of formal writing, it is essential to consciously select language that adheres to academic or professional standards. This involves excluding certain linguistic elements that can undermine the formality of your text.
Here are the primary components to avoid:
1. Contractions (Shortened Verb Forms)
Contractions are considered informal and can make your writing appear casual or unpolished. In formal contexts, it is crucial to use the full, uncontracted form of verbs.
- Examples to avoid:
they're(Instead, use they are)isn't(Instead, use is not)can't(Instead, use cannot)don't(Instead, use do not)
2. Informal or Common Vocabulary
Everyday language, while suitable for conversational settings, often lacks the precision, nuance, and formality required in academic or professional writing. Opting for more formal vocabulary elevates the sophistication and authority of your text.
- Examples to avoid and suggested formal alternatives:
| Informal Phrase | Formal Alternative(s) |
|---|---|
have got |
have found, possess |
a lot |
a great deal, numerous, considerable, much |
nice |
attractive, advantageous, favorable, pleasant |
the other thing |
the other issue, problem, notion, idea, topic |
By meticulously avoiding these elements, writers can ensure their formal documents—such as academic papers, reports, or professional correspondence—effectively convey the intended level of seriousness, clarity, and authority.
