How to Copy a Drop-Down List in Google Sheets

Easily replicate your drop-down lists in Google Sheets by copying the cells where they exist and pasting them into new locations.

A drop-down list in Google Sheets is created using a feature called Data validation. When you copy a cell that has Data validation applied to it (which creates the drop-down), you are essentially copying that rule along with any cell content and formatting. Pasting this cell replicates the drop-down list in the new location.

Here's the straightforward method based on standard copy-paste operations:

Step-by-Step Guide to Copying Drop-Downs

Follow these simple steps to duplicate your drop-down lists:

Select the Source Cells: Using your mouse pointer, select the cell or range of cells that already contain the Data validation drop-down(s) you wish to copy.
Copy the Selection: With the cells selected, use the standard copy command. You can right-click and select "Copy" or use the keyboard shortcut (Ctrl+C on Windows, Cmd+C on Mac).
Choose the Destination: Click on the first cell where you want the copied drop-down list(s) to appear. This can be a single cell or the top-left corner of a new range.
Paste: Use the standard paste command. You can right-click and select "Paste" or use the keyboard shortcut (Ctrl+V on Windows, Cmd+V on Mac).

The Data validation rule, including the list of options, will now be applied to the destination cell(s), effectively copying the drop-down list functionality.

Tips for Copying Drop-Downs

Keyboard Shortcuts: Using keyboard shortcuts like Ctrl + C (copy) and Ctrl + V (paste) is often the fastest way to copy and paste cells, including those with Data validation.
Copying to a Range: You can copy a single cell with a drop-down and paste it into a large range. The drop-down list will be applied to every cell in that range.
Copying Multiple Drop-Downs: If you select a range of cells, each with a different drop-down list or data validation rule, copying and pasting that range will replicate the specific drop-down associated with each corresponding cell in the destination range.

By following these steps, you can efficiently copy and paste drop-down lists throughout your Google Sheet, saving time and ensuring consistency in your data entry.