To properly label Media Mail, you must print "Media Mail" on each piece either in the postage area or directly on the shipping address label. This clear marking ensures your package qualifies for the special Media Mail service.
Where to Place the "Media Mail" Marking
The designation "Media Mail" is a mandatory marking that needs to be prominently displayed on your package. There are two primary locations where this marking is acceptable:
- In the Postage Area: This refers to the space where postage is applied, such as near a stamp, a meter mark, or a printed indicia.
- Example: If you're using a stamp, write "Media Mail" clearly next to or above it.
- Example: For packages with a postage meter imprint, place the marking adjacent to the meter impression.
- On the Shipping Address Label: The marking can be integrated into your shipping label.
- Example: You can print "Media Mail" above or below the recipient's address.
- Example: Some shipping software allows you to include "Media Mail" as part of the label design.
The key is that the marking must be easily visible and legible to postal workers.
What to Write
The exact phrase to use is "Media Mail". While "Library Mail" is another specific USPS service, for the Media Mail rate, the package must be clearly marked with "Media Mail." Do not abbreviate or use other terms.
Why Proper Labeling is Crucial
Accurate labeling is essential for several reasons:
- Correct Postage Rate: Media Mail offers significantly lower rates for eligible items, but only if properly identified.
- Avoid Delays: Packages not correctly marked may be delayed as postal workers attempt to determine the correct service.
- Prevent Surcharges: Incorrectly labeled packages could be returned to the sender or subject to additional postage due.
Best Practices for Labeling Media Mail
Follow these tips to ensure your Media Mail is labeled correctly every time:
- Legibility: Use a clear, dark pen or print the marking in an easily readable font.
- Prominence: Ensure the marking stands out and isn't obscured by other text or labels.
- Consistency: Apply the "Media Mail" marking to every single package you send using this service.
- No Other Markings: Avoid adding extraneous markings that could confuse postal personnel.
- Verify Content: Double-check that your package contents meet the USPS Media Mail eligibility requirements to prevent issues.
Summary of Labeling Options
| Location | Description | Example Application |
|---|---|---|
| Postage Area | Near the stamp, meter mark, or printed indicia. | Write "Media Mail" next to your postage. |
| Shipping Label | As part of the address label, typically above or below. | Print "Media Mail" on your pre-printed shipping label. |
By following these guidelines, you can ensure your Media Mail packages are properly processed and delivered efficiently.
