The number of user accounts QuickBooks Online allows depends on your specific subscription plan, ranging from 1 to 25 billable users, plus dedicated access for accounting firms.
QuickBooks Online is designed with various subscription tiers to accommodate different business sizes and needs, each coming with specific limits on the number of users who can access and work within the account. These user limits primarily refer to billable users—individuals from your team who require direct access to manage finances, create invoices, track expenses, and more. Additionally, all QuickBooks Online plans provide separate access for up to two accounting firms, allowing your external accountants to collaborate efficiently without occupying one of your billable user slots.
QuickBooks Online User Limits by Subscription
Understanding these limits is crucial for choosing the right QuickBooks Online plan that scales with your team. Here’s a breakdown of the user allowances for each major subscription tier:
| QuickBooks Online Plan | Billable Users Allowed | Accounting Firms Allowed |
|---|---|---|
| Simple Start | 1 billable user | 2 accounting firms |
| Essentials | 3 billable users | 2 accounting firms |
| Plus | 5 billable users | 2 accounting firms |
| Advanced | 25 billable users | 2 accounting firms |
These limits ensure that businesses can select a plan that matches their operational size and the number of employees who need direct access to the financial software. For example:
- A sole proprietor or very small business might find the Simple Start plan sufficient, as it caters to one primary user.
- Growing businesses with a small team needing collaborative access might opt for Essentials or Plus, providing more user slots.
- Larger organizations with multiple departments or extensive finance teams will benefit most from Advanced, which offers a significantly higher user capacity.
For more detailed information on specific features and usage limits across all QuickBooks Online subscriptions, you can visit the official QuickBooks support pages.
