How Do I Share My Sprout Social Calendar?

Sharing your Sprout Social calendar allows you to provide external stakeholders, clients, or internal team members with a read-only view of your planned content, ensuring everyone is aligned without needing full access to your Sprout Social account.

To share your Sprout Social calendar, you'll generate a unique, shareable link after configuring the specific content and date range you wish to display. This process ensures only relevant information is shared securely and efficiently.

Step-by-Step Guide to Sharing Your Sprout Social Calendar

Creating a shareable link for your Sprout Social calendar is a straightforward process involving a few key configuration steps.

1. Prepare Your Calendar View with Filters:
   Before creating the link, it's crucial to ensure your filters are updated to show precisely the content you want to share. This means:

   • Navigate to your Sprout Social calendar.
   • Apply any necessary filters (e.g., specific profiles, campaign tags, content types) to display only the posts you intend to include in the shared view. This ensures sensitive or irrelevant information is excluded.

2. Initiate the Sharing Process:
   Once your calendar view is ready:

   • Locate and click the "Share" option within your Sprout Social calendar interface.
   • From the dropdown menu, click "Create shareable link."

3. Configure Shareable Link Settings:
   After clicking "Create shareable link," a window will appear where you can define the specifics of your shared calendar. You will need to edit the following fields:

   • Name the Shared Calendar: Give your shared calendar a descriptive name (e.g., "Q3 Content Plan - Marketing Team," "Client X Social Schedule").
   • Set Access Permissions: Determine who can view the link. Options might include password protection or specific email access.
   • Choose Visibility Options: Select what details are visible (e.g., only post titles, full post content, notes).

4. Verify Calendar Details and Content Filters:
   This step is vital for accuracy:

   • Within the sharing configuration menu, verify the Calendar Details, Profiles, and Post Types are accurate in the Filter Menu. Double-check that:
     • Calendar Details: General settings for the shared view.
     • Profiles: Only the social profiles whose content you want to share are selected.
     • Post Types: Specific types of posts (e.g., scheduled, draft, published) are included or excluded as desired.

5. Choose Your Shared Calendar Date Range:

   • Select the specific date range for your shared calendar. This ensures recipients only see content planned for a particular period (e.g., next week, this month, Q4). Options typically include pre-set ranges or custom date selections.

6. Generate and Distribute the Link:

   • After configuring all settings, click "Create Link" (or a similar button).
   • Sprout Social will generate a unique URL. You can then copy this link and share it directly with your intended audience via email, messaging apps, or project management tools.

Key Considerations for Sharing

When sharing your Sprout Social calendar, keep these best practices in mind:

• Security: If available, always use password protection for sensitive content.
• Clarity: Provide context when sharing the link, explaining what the recipient will see and why it's being shared.
• Updates: Remember that the shared link is a snapshot or a live view based on your settings. If you make changes to the original calendar and want them reflected, ensure your shared link settings allow for live updates or create a new link if necessary.
• Permissions: Always confirm the access level and information visible through the shared link before distributing it widely.

For more detailed information and visual guides, you can always refer to the official Sprout Social Help Center.