To officially withdraw from City University of Hong Kong (CityU), you must complete a formal application process through the Academic Regulations and Records Office (ARRO) and ensure all outstanding university obligations are settled.
Understanding the Withdrawal Process at CityU
Withdrawing from CityU is a formal administrative process that goes beyond simply discontinuing attendance. It requires adherence to specific university procedures to ensure your academic record is correctly updated and all financial and resource obligations are met.
Initiating Your Withdrawal
The primary step for withdrawing from your studies involves submitting a formal application to the Academic Regulations and Records Office (ARRO). This office manages all academic records and regulations, including student withdrawals.
- Obtain the Required Form: Locate and complete the official withdrawal form. These forms are typically available on the ARRO website and might differ slightly for undergraduate or postgraduate students.
- Submit Your Application: Hand in the completed form to the ARRO. Ensure all required sections are filled out accurately and any necessary supporting documents are attached.
- Observe Deadlines: Be mindful of any university-set deadlines for withdrawal. Depending on the timing of your withdrawal, it could affect your academic record for the current semester and potentially your eligibility for fee refunds.
Essential Clearances Before Withdrawal
Before your withdrawal can be finalized and processed, CityU requires that you settle all your accounts and return any university property. This crucial step prevents future complications and ensures a smooth departure.
- Settle Outstanding Fees: Ensure that all outstanding fees in your student account are fully paid. This includes tuition fees, hall charges, library fines, and any other administrative or service fees.
- Clear Library Accounts: Return all outstanding books or other loaned materials to the CityU Library. Additionally, settle any outstanding fines you may have incurred for overdue items or damaged property.
- Clear Computing Services Centre (CSC) Accounts: Resolve any pending issues or outstanding matters with the Computing Services Centre. This might involve clearing accounts, returning equipment, or addressing any service-related obligations.
- Vacate Lockers: If you have rented or been assigned a locker on campus, ensure it is completely emptied and vacated according to university guidelines.
- Complete Student Development Services (SDS) Procedures: Conclude any necessary procedures or obligations with the Student Development Services. This could involve returning sports equipment, clearing hall-related matters, or addressing any welfare or counselling services you might have utilized.
Academic Implications of Withdrawal
Understanding how withdrawing impacts your academic standing and future options is vital.
- Transcript Notation: Your official CityU transcript will reflect your withdrawal status and the effective date of your withdrawal.
- Course Grades: Depending on when you withdraw during a semester, your courses might appear as "W" (Withdrawn) on your transcript, or you might receive final grades if the withdrawal occurs late in the academic period.
- Future Re-admission: If you consider re-applying to CityU in the future, your previous withdrawal status may be considered during the re-admission process. It's advisable to understand the university's re-admission policies.
Important Considerations
Before making the decision to withdraw, consider consulting with relevant university staff.
- Seek Advice: It is highly recommended to speak with your academic advisor, program leader, or a representative from the Academic Regulations and Records Office (ARRO). They can provide personalized guidance on the academic, financial, and administrative implications specific to your situation.
- Financial Aid and Scholarships: Investigate how your withdrawal will affect any financial aid, scholarships, government grants, or student loans you are currently receiving.
- Visa Status (for International Students): If you are an international student, withdrawing from your studies will directly impact your student visa status. You must consult the Global Services Office (GSO) immediately to understand the necessary procedures and legal implications for your stay in Hong Kong.
For detailed information and to access official forms, please refer to the CityU Academic Regulations and Records Office (ARRO) website on Withdrawal of Studies: https://www.cityu.edu.hk/arro/wtdr/wtdr_main.htm
