To get a travel agent number, typically referring to an IATA, ARC, or similar accreditation, you generally need to establish a legitimate travel business and meet specific industry and financial criteria. This number serves as your official identification, allowing you to book travel directly with suppliers and earn commissions.
Understanding Travel Agent Identification Numbers
A "travel agent number" is a general term that often refers to an accreditation or identification code issued by recognized industry bodies. The most prominent of these are:
- IATA (International Air Transport Association) Number: This is crucial for travel agencies worldwide that wish to sell international and domestic air travel and receive commissions from airlines. It signifies that your agency meets strict financial and professional standards.
- ARC (Airlines Reporting Corporation) Number: Primarily used in the United States, an ARC number serves a similar function to IATA, allowing agencies to sell airline tickets from ARC-accredited airlines and settle payments through a centralized system.
- Host Agency Identification: Many independent travel agents operate under a host agency's IATA or ARC number. In this model, the host agency holds the primary accreditation, and independent contractors receive a sub-identification number or utilize the host's credentials for bookings.
Why Do You Need an IATA or ARC Number?
Obtaining an IATA or ARC number offers significant benefits for a travel agency:
- Direct Supplier Access: It enables you to book directly with airlines, hotels, car rental companies, and cruise lines at agent rates.
- Commission Earning: You become eligible to receive commissions on bookings, which is a primary revenue stream for travel agencies.
- Industry Recognition & Credibility: These accreditations lend legitimacy to your business, building trust with clients and suppliers.
- Access to Industry Tools: You gain access to global distribution systems (GDS) and other essential booking technologies.
Obtaining IATA Accreditation: A Step-by-Step Guide
Securing an IATA number, or IATA accreditation, involves a rigorous application process designed to ensure that travel agencies are professionally run and financially sound. Here are the key steps and requirements:
1. Establish Your Business Legally
Before applying, your travel agency must be a legally registered entity. This includes:
- Registering your business name.
- Obtaining a business license in your jurisdiction.
- Securing a tax identification number.
- Setting up a dedicated business bank account.
2. Meet Operational and Professional Standards
IATA requires that your agency demonstrates a professional operational setup. This typically includes:
- Having a physical office location (though some home-based agencies can qualify under specific conditions).
- Employing qualified staff with relevant experience.
- Having appropriate insurance coverage (e.g., professional indemnity insurance).
3. Prepare Required Documentation
To apply for an IATA number, you must meticulously prepare a set of documents. These typically include:
- Proof of general business operations: This encompasses documents like your business license, articles of incorporation, tax registration, and any local permits required to operate a travel agency.
- Proof of your qualifications: You will need to demonstrate that you or your key staff have the necessary education, certifications, and expertise in the travel industry. This could include diplomas, industry training certificates, or professional references.
- Confirmation of prior travel agent experience: IATA requires evidence of your (or your agency's principals') experience in the travel sector. This might involve letters of reference from previous employers, client testimonials, or a portfolio of past travel booking achievements.
- Proof of financial viability: You must show that your business is financially stable and capable of meeting its obligations. This often includes bank statements, financial audits, credit reports, and a business plan demonstrating projected revenue and expenses.
Key IATA Requirements Summary
| Requirement Category | Specifics (Examples) |
|---|---|
| Business Operations | Business license, tax ID, legal registration documents, physical office address (if applicable). |
| Professional Qualifications | Proof of industry experience (e.g., certifications, past employment records), qualified staff. |
| Financial Viability | Bank statements, financial reports, credit checks, solvency proof, demonstration of adequate working capital. |
| Security & Insurance | Proof of insurance coverage (e.g., professional indemnity, public liability), security bond/guarantee (if required). |
| Technical Capabilities | Access to a Global Distribution System (GDS) or other approved booking systems. |
4. Apply Through the IATA Portal
Once all documents are prepared and requirements are met, you will submit your application through the official IATA Customer Portal. The process involves:
- Filling out detailed application forms.
- Uploading all supporting documentation.
- Paying the applicable application and accreditation fees.
- Undergoing a review process by IATA, which may include site visits or interviews.
IATA also offers alternative programs like the Travel Industry Designator Service (TIDS), which provides a unique identification code for travel professionals and agencies that do not require full IATA accreditation but still need to be recognized by suppliers.
Getting an ARC Number (United States)
For agencies primarily operating in the United States and focused on domestic air travel, an ARC number is essential. The process is similar to IATA accreditation, requiring:
- Legal business registration.
- Proof of financial stability: This often includes a financial review and potentially a bond.
- Qualified personnel: At least one owner or manager must have recent, relevant travel industry experience.
- Secure location: Meeting physical and operational security standards.
- Application submission: Through the ARC website, with fees and supporting documents.
Operating Under a Host Agency
For new or independent travel agents, obtaining direct IATA or ARC accreditation can be a significant investment in time and money. A popular alternative is to join a host travel agency.
- How it Works: The host agency holds the primary IATA/ARC accreditation. As an independent contractor, you operate under their umbrella, using their credentials to book travel and earn commissions.
- Benefits: This path offers a faster start, lower upfront costs, training, and support. You typically receive an individual agent ID number associated with the host agency.
- Considerations: You'll share commissions with your host agency, and your business identity will often be linked to theirs.
Conclusion
Getting a travel agent number primarily involves obtaining accreditation from industry bodies like IATA or ARC, which requires establishing a legitimate business, demonstrating financial stability, and proving professional qualifications. Alternatively, joining a host agency provides a quicker route to operating as a recognized travel professional.
