Deleting a Cisco Webex meeting is a straightforward process, primarily depending on how the meeting was originally scheduled. Whether it's a one-time event or a recurring series, you can easily remove it from your schedule and prevent attendees from joining.
Deleting a Scheduled Webex Meeting
Most Webex meetings are scheduled for a specific date and time. These meetings can be deleted directly from your Webex site or through the calendar application you used to create them.
From Your Webex Site
This is the most common method for deleting meetings you've scheduled directly through the Webex portal.
- Log in to Your Webex Account: Go to your organization's Webex site (e.g.,
yourcompany.webex.com) and sign in with your credentials. - Navigate to Meetings: Once logged in, click on the Meetings tab or section in the left-hand navigation pane.
- Locate the Meeting: Find the meeting you wish to delete from your list of upcoming meetings. You might need to use search or filters if you have many meetings.
- Select and Delete:
- Click on the meeting topic to open its details page.
- Look for an Edit or Delete button. Often, you'll see an "X" icon or a "Delete Meeting" option.
- Click Delete Meeting.
- Confirm Deletion: A confirmation dialog will appear, asking if you are sure you want to delete the meeting. Confirm your decision.
Example: After clicking "Delete Meeting" for a "Team Sync" session, Webex will prompt, "Are you sure you want to delete 'Team Sync'? This action cannot be undone." Confirming will remove the meeting from all attendees' calendars.
Once deleted, the meeting will no longer appear on your Webex schedule, and all invited attendees will typically receive a cancellation notice.
From Integrated Calendar Applications
If you scheduled your Webex meeting using a calendar application like Microsoft Outlook or Google Calendar with the Webex integration, you can delete it directly from there.
Microsoft Outlook
If you used the Webex Productivity Tools or the Webex add-in for Outlook to schedule the meeting:
- Open Outlook Calendar: Launch Microsoft Outlook and navigate to your calendar.
- Locate the Meeting: Find the Webex meeting entry in your calendar.
- Open the Meeting: Double-click the meeting entry to open its details.
- Cancel Meeting: In the meeting window, click the Cancel Meeting button, usually found in the "Meeting" tab on the ribbon. This will send a cancellation notice to all attendees and remove the meeting from their calendars, including the associated Webex session.
Google Calendar
If you used the Webex scheduler add-on for Google Calendar:
- Open Google Calendar: Go to
calendar.google.com. - Locate the Meeting: Find the Webex meeting entry on your calendar.
- Open Meeting Details: Click on the meeting event, then click the Edit event icon (a pencil).
- Delete Event: Click the Delete event icon (a trash can) at the top of the event details window. Confirm deletion when prompted. This will cancel the Webex session and remove the event from attendees' calendars.
Managing and Ending Webex Personal Room Meetings
Webex Personal Room meetings are a bit different because your Personal Room is a dedicated, always-on meeting space. You don't "delete" the Personal Room itself; rather, you end an active meeting or choose not to use it for a planned purpose.
Ending an Active Personal Room Meeting
If you are currently in a Personal Room meeting and wish to end it for all participants:
- Click "End Meeting": In the meeting control panel, locate and click the End Meeting button (usually represented by an "X" or a red phone icon).
- Select "End Meeting for All": A prompt will appear asking if you want to leave the meeting or end it for all participants. Select End Meeting for All.
This will close the Personal Room session, disconnecting everyone.
Preventing Future Use of a Personal Room for Specific Instances
If you shared your Personal Room link for a specific, future meeting that is no longer needed, you don't "delete" it in the traditional sense. Instead, you simply communicate to your attendees that the meeting is canceled and do not start it. You can also:
- Change Meeting Room Settings: You can modify your Personal Room settings (e.g., add a lobby, require a password) to control access if you are concerned about uninvited guests.
- Communicate Clearly: Inform attendees directly that the planned meeting in your Personal Room will no longer occur.
Important Considerations When Deleting Meetings
When you delete a Webex meeting, keep the following in mind:
- Attendee Notifications: Webex typically sends a cancellation email to all invited attendees. Ensure your attendees are aware of the cancellation to avoid confusion.
- Meeting Recordings: If the meeting was set to record automatically, deleting the meeting might not automatically delete the recording if it has already been processed and saved. You may need to navigate to your Webex Recordings section to delete recorded sessions separately.
- Recurring Meetings: If you delete a recurring meeting, you will usually be prompted to delete only that specific instance or the entire series. Choose carefully based on your needs.
- Host Privileges: Only the host or a co-host with appropriate permissions can delete a Webex meeting.
Managing the Webex Meetings Desktop Application
Deleting a Webex meeting is about removing a specific scheduled event. Uninstalling the Webex Meetings Desktop App, on the other hand, refers to removing the software itself from your computer. You might do this if you no longer use Webex, need to troubleshoot the application, or want to free up disk space.
Uninstalling the Webex Meetings Desktop App
If you need to remove the Webex Meetings Desktop App from your computer entirely:
- Open System Settings: On your computer, navigate to Start > Settings > Apps.
- Locate the App: Scroll through the list of installed applications and select Webex Meetings Desktop App.
- Initiate Uninstall: Click the Uninstall button.
- Follow Prompts: Follow any on-screen instructions to complete the uninstallation process.
This action removes the application from your system but does not affect any scheduled Webex meetings or your Webex account on the cloud.
| Action | Primary Location | Impact | Attendees Notified? |
|---|---|---|---|
| Delete Scheduled Meeting | Webex Site / Calendar App | Removes event, frees up meeting resources. | Yes |
| End Personal Room Meeting | Within active meeting | Disconnects all participants from the current session. | No (only active) |
| Uninstall Webex Desktop App | Computer Settings (Apps & Features) | Removes the application software from your device. | No |
