Sharing your Webex meeting link is straightforward, whether you're already in a meeting or sending an invitation for a future session. You can quickly copy the link and distribute it via email, instant message, or calendar invitations, making it easy for anyone to join without needing a Webex account.
Effortless Ways to Share Your Webex Meeting Link
Webex is designed for seamless collaboration, and sharing access to your meetings is a core part of that experience. There are several convenient methods to ensure your participants have all the details they need to join.
Sharing During an Active Webex Meeting
If your meeting is already in progress and you need to invite more participants, Webex provides quick options directly within the meeting interface:
- Click the "More Options" button: This is typically represented by three dots (
...) or a similar icon in the meeting control panel. - Select "Invite and Remind" or "Copy Meeting Link":
- If you select "Copy Meeting Link": The unique URL for your current meeting will be copied to your clipboard. You can then paste this link into any email, instant message, or chat application to share it.
- If you select "Invite and Remind": This option allows you to send an email invitation directly from Webex to specific individuals.
Participants will not need to create or log into a Webex account to join your meeting. The comprehensive email invitation automatically includes all the necessary details for them to connect seamlessly, ensuring a smooth entry process for all guests.
Sharing a Scheduled Webex Meeting Link
For meetings you've planned in advance, the Webex link and invitation details are readily available even before the meeting starts:
- From Your Webex Account or Site: When you schedule a meeting through your Webex portal or application, the meeting details, including the join link, are generated. You can access your scheduled meetings, locate the specific session, and copy the full invitation details to share.
- Via Calendar Integrations: If you utilize a calendar application (such as Microsoft Outlook or Google Calendar) with the Webex add-in, the meeting link and all relevant joining instructions are automatically embedded into the calendar invitation. Simply send out the calendar invite as you normally would.
- Direct Email Invitation: Most scheduling workflows in Webex allow you to send out detailed email invitations directly to your participants, which contain the meeting link, password (if any), and dial-in options.
Practical Tips for Effective Link Sharing
To ensure your participants have the best experience and join your meeting without issues, consider these practical tips:
| Sharing Method | Description | Best Use Case | Key Benefit |
|---|---|---|---|
| In-Meeting Copy Link | Copies the direct meeting URL to your clipboard for instant pasting. | Quick, ad-hoc invites; sharing in private chat. | Extremely fast, no formal invitation needed. |
| In-Meeting Invite | Sends a full email invitation to specific addresses during the meeting. | Inviting latecomers or those who missed initial invite. | Provides comprehensive details (dial-in, link, meeting ID) instantly. |
| Scheduled Invitation | Distributes the full meeting details from a pre-planned event. | Planned meetings, broad audience, calendar integration. | Comprehensive, pre-formatted, and professional invitation. |
- Clarity is Key: Always include essential information such as the meeting topic, date, and time along with the link.
- Choose the Right Channel: Use email for more formal or detailed invitations, and instant messaging or team collaboration platforms (like Slack or Microsoft Teams) for quick, informal discussions with colleagues.
- Privacy Considerations: For meetings containing sensitive information, ensure you are sharing the link only with intended participants. Consider adding a meeting password for an extra layer of security.
- Send Reminders: A gentle reminder email or message with the meeting link sent shortly before the start time can significantly reduce no-shows.
Joining a Webex Meeting: What Guests Need
Joining a Webex meeting as a guest is designed to be as simple as possible. Participants primarily need:
- A stable internet connection.
- To click the Webex meeting link provided by the host.
- They may be prompted to enter their name and email address to identify themselves within the meeting.
- Crucially, a Webex account is generally not necessary to join as a guest, streamlining access for everyone.
For more detailed guidance, you can always refer to the Webex Help Center.
